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Difference between revisions of "Field Audit Log Settings"

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'''Designer > Data & Presentation > Objects > {object} > [Audited Fields]'''
<noinclude>'''[[File:GearIcon.png]] > Objects > {object} > Field Audit Log Settings'''
</noinclude>
When the Field Audit Log option is enabled, you list the fields to be audited. Changes to those fields are then added to each record's [[Activity History]].


When the Field Audit Log option is enabled, any changes to the selected fields are logged in the [[Related Information]] section of the object.
{{permissionRef|Customize Objects|set the Field Audit Log}}


When a field is modified, a new row containing the following information is added to the log:
{{permissions|Manage Audit Log|view the Audit Log}}
*Original field value
*New field value
*User name
*Date and Time Modified
 
:''Note: Date Created is not logged''


{{permissions|Customize Objects|set the Field Audit Log}}
When a field is modified, the following information is added to the activity history:
:*Field label
:*Original field value
:*New field value
:*Who changed it
:*When it happened


{{permissions|Manage Audit Log|view the Audit Log}}
;Considerations:
:* Creation dates are not logged.
:* An entry is added to the activity history for each audited field that changes. (If three fields change, three entries are added.)
:* For the [[Cases object]] and several other [[System Objects]], all fields are audited, by default.
:* For [[Custom Objects]], field auditing is turned off, by default.


===Enable the Field Audit Log===
===Enable the Field Audit Log===
#Click '''Designer > Data & Presentation >  Objects > {object}'''
# Go to '''[[File:GearIcon.png]] > Objects > {object} > Field Audit Log Settings'''
#Click the '''[Audited Fields]''' button
#Click '''Enable Field Audit Log'''<br>The list of object fields appears.
#Click '''Enable Field Audit Log'''<br>The list of object fields appears.
#:[[Image:Fieldauditlog.gif|none|thumb]]
#Click '''Track All Fields''', or leave that option unselected and click the checkbox next to each field to be audited.<br>(Choose up to 20 fields per object.)
#Click the checkbox next to the field(s) that should be audited; Choose up to 20 fields per object
#:[[Image:Fieldauditlog2.gif|none|thumb]]
#Click '''[Save]'''
#Click '''[Save]'''


===Set Field Audit Log to be Visible in Related Information===
:''Learn more:'' [[Activity History]]<noinclude>
By default, the Field Audit Log is Hidden in the [[Form Layout]]. To make it appear:  
 
#Navigate to the object of interest in [[Form Layouts]]
[[Category:Object Aspects]]
#Click the Display Settings link
</noinclude>
#:[[Image:Formlayouts.gif|none|thumb]]
#Move the Field Audit Log object to the Visible column and Save your changes
#::{{:Select Multiple Values in a Picklist}}
:::[[Image:displaysettings.gif|none|thumb]]

Latest revision as of 21:28, 8 July 2015

GearIcon.png > Objects > {object} > Field Audit Log Settings

When the Field Audit Log option is enabled, you list the fields to be audited. Changes to those fields are then added to each record's Activity History.

Lock-tiny.gif

Users that have the Customize Objects permission can set the Field Audit Log. 

Lock-tiny.gif

Users that have the Manage Audit Log permission can view the Audit Log 

When a field is modified, the following information is added to the activity history:

  • Field label
  • Original field value
  • New field value
  • Who changed it
  • When it happened
Considerations
  • Creation dates are not logged.
  • An entry is added to the activity history for each audited field that changes. (If three fields change, three entries are added.)
  • For the Cases object and several other System Objects, all fields are audited, by default.
  • For Custom Objects, field auditing is turned off, by default.

Enable the Field Audit Log

  1. Go to GearIcon.png > Objects > {object} > Field Audit Log Settings
  2. Click Enable Field Audit Log
    The list of object fields appears.
  3. Click Track All Fields, or leave that option unselected and click the checkbox next to each field to be audited.
    (Choose up to 20 fields per object.)
  4. Click [Save]
Learn more: Activity History
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