AgileApps Support Wiki

Difference between revisions of "Field Audit Log Settings"

From AgileApps Support Wiki
imported>Aeric
imported>Aeric
m (Text replace - 'Cases Object' to 'Cases object')
 
(14 intermediate revisions by the same user not shown)
Line 1: Line 1:
<noinclude>'''[[File:GearIcon.png]] > Objects > {object} > Forms > {form} > Related Information > Field Audit Log Settings'''
<noinclude>'''[[File:GearIcon.png]] > Objects > {object} > Field Audit Log Settings'''
</noinclude>
</noinclude>
When the Field Audit Log option is enabled, you list the fields to be audited. A log of changes to those fields is then displayed in the [[Related Information]] section of each record.  
When the Field Audit Log option is enabled, you list the fields to be audited. Changes to those fields are then added to each record's [[Activity History]].  


{{permissionRef|Customize Objects|set the Field Audit Log}}
{{permissionRef|Customize Objects|set the Field Audit Log}}
Line 7: Line 7:
{{permissions|Manage Audit Log|view the Audit Log}}
{{permissions|Manage Audit Log|view the Audit Log}}


When a field is modified, a new row containing the following information is added to the log:
When a field is modified, the following information is added to the activity history:
:*Field label
:*Original field value
:*Original field value
:*New field value
:*New field value
:*User name
:*Who changed it
:*Date and Time Modified
:*When it happened


:''Note: Date Created is not logged''
;Considerations:
:* Creation dates are not logged.
:* An entry is added to the activity history for each audited field that changes. (If three fields change, three entries are added.)
:* For the [[Cases object]] and several other [[System Objects]], all fields are audited, by default.
:* For [[Custom Objects]], field auditing is turned off, by default.


===Enable the Field Audit Log===
===Enable the Field Audit Log===
# Go to '''[[File:GearIcon.png]] > Objects > {object} > Field Audit Log Settings'''
#Click '''Enable Field Audit Log'''<br>The list of object fields appears.
#Click '''Enable Field Audit Log'''<br>The list of object fields appears.
#:[[Image:Fieldauditlog.gif|none|thumb]]
#Click '''Track All Fields''', or leave that option unselected and click the checkbox next to each field to be audited.<br>(Choose up to 20 fields per object.)
#Click the checkbox next to the field(s) that should be audited; Choose up to 20 fields per object
#:[[Image:Fieldauditlog2.gif|none|thumb]]
#Click '''[Save]'''
#Click '''[Save]'''


{{Note|Don't track encrypted fields in the Audit Log. The log will show unintelligible text. ''Learn more:'' [[Field Encryption]].}}
:''Learn more:'' [[Activity History]]<noinclude>
 
===Set Field Audit Log to be Visible in Related Information===
By default, the Field Audit Log is Hidden in the [[Form]]. To make it appear:
#Navigate to the object of interest in [[Forms]]
#Click the Display Settings link
#:[[File:Formlayouts-DisplaySettings.gif|none]]
#Move the Field Audit Log object to the Visible column and Save your changes
#:[[File:displaysettings.gif|none]]
#::{{:Select Multiple Values in a Picklist}}
<noinclude>


[[Category:Object Aspects]]
[[Category:Object Aspects]]
</noinclude>
</noinclude>

Latest revision as of 21:28, 8 July 2015

GearIcon.png > Objects > {object} > Field Audit Log Settings

When the Field Audit Log option is enabled, you list the fields to be audited. Changes to those fields are then added to each record's Activity History.

Lock-tiny.gif

Users that have the Customize Objects permission can set the Field Audit Log. 

Lock-tiny.gif

Users that have the Manage Audit Log permission can view the Audit Log 

When a field is modified, the following information is added to the activity history:

  • Field label
  • Original field value
  • New field value
  • Who changed it
  • When it happened
Considerations
  • Creation dates are not logged.
  • An entry is added to the activity history for each audited field that changes. (If three fields change, three entries are added.)
  • For the Cases object and several other System Objects, all fields are audited, by default.
  • For Custom Objects, field auditing is turned off, by default.

Enable the Field Audit Log

  1. Go to GearIcon.png > Objects > {object} > Field Audit Log Settings
  2. Click Enable Field Audit Log
    The list of object fields appears.
  3. Click Track All Fields, or leave that option unselected and click the checkbox next to each field to be audited.
    (Choose up to 20 fields per object.)
  4. Click [Save]
Learn more: Activity History
Retrieved from "https://agileappscloud.info/aawiki-src/index.php?title=Field_Audit_Log_Settings&oldid=6837"