Difference between revisions of "Visibility"
From AgileApps Support Wiki
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{{permissions|Make Views/Reports Visible to Others|modify Visibility settings}} | {{permissions|Make Views/Reports Visible to Others|modify Visibility settings}} | ||
:[[ | To specify visibility settings: | ||
# Access the Visibility Options: | |||
#* For a [[Home Page]], [[Report]], or [[View]], click the wrench icon [[File:WrenchIcon.png]] and then create a new item edit the current one. | |||
#* For a [[Folders|Folder]] in the [[Documents]] or [[Image Library]], click '''[Folder Properties]''' | |||
#Select one of the options from the dropdown to specify who has access: | |||
#:[[Image:visibility.gif]] | |||
:;Visible Only to Me:The view/folder is only displayed for you | :;Visible Only to Me:The view/folder is only displayed for you | ||
:;Visible to Everyone:The view/folder is displayed for all users in your organization | :;Visible to Everyone:The view/folder is displayed for all users in your organization | ||
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:;Visible to Specific Roles:The view/folder is displayed for users with the roles you select | :;Visible to Specific Roles:The view/folder is displayed for users with the roles you select | ||
:;Visible to Specific Teams:The view/folder is displayed for users in the specified teams | :;Visible to Specific Teams:The view/folder is displayed for users in the specified teams | ||
===Additional Options for Folders=== | |||
#Select a ''Share With'' option: | |||
#:;Everyone:Share with all Users, Teams and Roles | |||
#:;User:Share with select Users | |||
#:;Team:Share with select Teams | |||
#::;Role:Share with select Roles | |||
#:Select an ''Access Rights'' option: | |||
#::;View Only:Can only view | |||
#:::Cannot modify properties or permissions | |||
#::;View and Add:Can add and view | |||
#:::Cannot modify this properties or permissions | |||
#::;Administrator:Can add and view | |||
#:::Can modify properties and permissions | |||
#Optionally, click the '''[Add]''' button to add additional control and sharing permissions | |||
#Click '''[Save]''' | |||
:;Considerations: | |||
:* Visibility Control and Sharing Options are specified individually for each folder. They are not inherited from parent folders. | |||
Revision as of 23:05, 15 October 2012
Working with the Visibility Options
Users that have the Make Views/Reports Visible to Others permission can modify Visibility settings
To specify visibility settings:
- Access the Visibility Options:
- Select one of the options from the dropdown to specify who has access:
- Visible Only to Me
- The view/folder is only displayed for you
- Visible to Everyone
- The view/folder is displayed for all users in your organization
- Visible to Specific Users
- The view/folder is displayed for users you select
- Visible to Specific Roles
- The view/folder is displayed for users with the roles you select
- Visible to Specific Teams
- The view/folder is displayed for users in the specified teams
Additional Options for Folders
- Select a Share With option:
- Everyone
- Share with all Users, Teams and Roles
- User
- Share with select Users
- Team
- Share with select Teams
- Role
- Share with select Roles
- Select an Access Rights option:
- View Only
- Can only view
- Cannot modify properties or permissions
- View and Add
- Can add and view
- Cannot modify this properties or permissions
- Administrator
- Can add and view
- Can modify properties and permissions
- Optionally, click the [Add] button to add additional control and sharing permissions
- Click [Save]
- Considerations
- Visibility Control and Sharing Options are specified individually for each folder. They are not inherited from parent folders.