Case Merge

About the Merge Operation

When you merge two cases, you combine them into one record, to reduce duplication. (This option exists only for Cases object.)

When you merge cases, you have two options:

• A one-click "standard" merge that does everything automatically
• An advanced merge that gives you more fine-grained control over the merge process

Note: The merge includes all fields defined for the object, not just those that are displayed onscreen.

Working with the Merge Operation

In order to merge cases, Users must have Update permission for the object in Access to Records Owned by Others Within the Team and Delete permission for the object in Record Access Permissions

To merge two cases:

1. Click the Cases tab.
   A list of cases is displayed.
2. Select a case
3. In the sidebar, click Actions
4. Choose the Merge option
5. Select the record to merge with (the target record)
6. Optionally, click Advanced Merge to get more control over the merge process.
7. Click [Merge] to complete the operation.

Standard Merge

With the standard (non-advanced) merge:

• The current record is moved to the recycle bin.
• The target record appears in the UI, with its fields unchanged.

(If needed, values from fields in the old record can be retrieved from the recycle bin.)

• The summary and description from the current record are added to the target-record’s activity history.
• The current record’s activity history is added to the target record.
• The target record's processes and their tasks are retained. Those in the current record are discarded.
• The target record's SLAs and any tasks that stemmed from them are retained. Those in the current record are discarded.
• Manually-defined tasks from the target record are retained. Similar tasks created for the current record are added to the target record. The owner of the target record becomes the owner of those tasks.
• Attachments and any other Related Records from the current record are added to the target record
• Hours logged against the current record are added to the target record

Advanced Merge

When you click Advanced Merge, additional tabs appear:

• Fields

"Read-only fields" (whose values can be set only by the system), and fields that are hidden based on the user's Role are not displayed. The target record's values are retained.

Other field values from source and target records are displayed. Choose which ones to use.

For fields containing text or rich text, an additional Append option appears.

When that option is chosen, the text in the source field is appended to the text in the target field.

(If the resulting text is too large, the source text is ignored and the target text remains intact)

• Tasks

A list of single-step tasks that were manually added to the current record is displayed.

By default, all of them are added to the merged record. Unclick any you do not want. Those selected are added to the target record. The target record's owner becomes their owner.

(Process tasks, tasks created by SLAs, and multi-step tasks are not shown. Any such tasks defined for the target record are retained. Any defined for the current record are deleted.)

Then, when you click [Merge]:

• The current record is moved to the recycle bin.
• The target record appears in the UI, with the field values that were selected.
• The summary and description from the current record are added to the target-record’s activity history.
• The current record’s activity history is added to the target record.
• The target record's processes and their states are retained.
• The target record's SLAs and any tasks that stemmed from them are retained.
• Attachments and any other Related Records from the current record are added to the target record
• Hours logged against the current record are added to the target record