List Views

A List View displays a list of records. You can get to a List View by clicking any tab in your application.

About List Views

In a List View, records are displayed in a grid, like a spreadsheet. The tabs in your case management application display cases and tasks, for example. But list views are also used for objects, reports, and many other platform components.

Application tabs like Cases and Tasks have a sidebar that lets you customize the view and create new ones. Administrative views, on the other hand, use the available space to show as much information as possible. For many of those views, the alphabetic filtering option makes it easier to find the record(s) you're looking for.

Common operations provided by all views include:

• Click a column heading to sort the records on that column.
  (The column icon changes to show that it has been sorted.)
• Click again to reverse the sort.
• Type in a value and click the Magnifier icon to search for a record with that value. Click the down arrow to get a list of things you've searched on before.

Working with a List View

Sorting a List View

List Views can be sorted by clicking on a column heading. You can then choose between an Ascending and Descending sort.

Viewing and Editing Records

Click an entry in the list to visit the record.

Searching a List View

At the top of the window, type text into the search field and press the Magnifier icon to select records whose contents contain the value you specify, or click the down arrow to select a recently-used search term.

Using the Alphabetic Index

Some views contain an alphabetic index at the top of the page, to help you find the record(s) you're interested in:

If there is sidebar that lets you customize the current view and/or create your own views, that index generally does not appear. (It appears in administrative views that don't have those capabilities, in views where it is considered essential.)

Printing Records in a View

Print a View

Customizing a List View

When the sidebar presents you with a list of views, you can customize the current view, in addition to making new ones. You can choose the columns that are displayed in the list, and the order in which they appear. You can make different views that are available to users in different roles.

To customize the current view:

1. Click the down arrow next to the name of the currently selected view ()
2. Click Edit.