Price Books

Sales Force Automation application > Workspace > Price Books

You can create separate Price Books for products that meet the specific needs of certain customers, accounts, or opportunities by defining which products are included, at what price, at what minimum quantity, which teams they are visible to, or by other criteria. Then, you can select specific products from different price books to associate with each opportunity. It becomes part of that opportunity's record.

About Price Books

Price books are created from Product records. Price books are also associated with Teams, which you select when creating a price book.

For example, you can have products that are discounted during special times of the year, such as during holidays, certain seasons, or perhaps slow sales months.

Only members of the designated team(s) can view the products and prices associated with that price book.

Price books are not associated with specific customers, but are available to all customers (accounts) through opportunity records. You can select which products you want to sell from any price books that are available. You can also create unique price books for different opportunities, even for the same customer.

Working with Price Books

Create a Price Book

Prerequisite

• Make sure the product records have been created in the database.
• You can Import Products in a batch process, or manually Add a New Product.
• Once you have added the products, you can create a new price book and associate it with an opportunity.

To create a Price Book:

1. From the Sales Force Automation application, click the Price Books tab
2. Click the [New Record] button
3. In the New Price Book page, enter a Name for the price book, making it easily recognizable
4. Leave the Flag Active checkbox selected until you are ready to retire this price book (due to product discontinuation, expired contracts, or other reason)
5. Enter a Description for this price book that identifies how it is to be used
6. In the Teams Information section, select the team(s) who can see this price book
7. Click [Save].
8. In the Related Information section, click [Add Products] to select products to be included in this price book
9. In the Related Information section, click [Manage Products] to modify Minimum Number of Units or List Price for each of the products in the price book

Update a Price Book

Since product databases are typically quite dynamic and change over time, you can keep product listings up to date by re-importing the database from an external source, adding and deleting products, or modifying product-specific information (pricing, quantities, discounts, etc.).

Delete a Price Book

Deleting a Price Book can involve products and other Related Information.

See this section in the Recycle Bin article for more information: What Related Information is Deleted?

Associate Products with an Opportunity or an Account

1. From the Sales Force Automation application, click the Opportunities tab.
2. Select an opportunity to open it.
3. In the Related Information section, click the [Manage Products] button.
   The Manage Products for Opportunity page opens. The Opportunity Details section displays the name of the Opportunity and the Prospect or Account this opportunity is Related To.
4. In the Products Information section, select the Price Book, Product and number of Units you expect for this Opportunity. Add more rows as needed.
5. Optionally, enter a discount percentage (%).
6. Click [Save].

The products you selected from the price book(s) are listed under Products in the record for that opportunity. You can update the list by clicking the [Manage Products] button again.