Actions

Designer > Data > Objects > {object} > Actions

Custom actions can be created and invoked when displaying data records.

About Actions

An Action can execute any of the following:

• A component which is an element written in HTML and JavaScript
• A page which is a standard JSP (JavaServer Page) page with custom user interface elements or an independent tab
• JavaScript that uses AJAX and REST to interact with the platform

The action can run against a single record, multiple records (via More Actions), or both single and multiple records.

Compare to Actions in Workflows and Manage Related Information

Single Record and Group Actions in the User Interface

Single Record Actions

For a single-record action, the user visits the record and then invokes one of the action button(s) in the heading bar. (The buttons they see depend on the actions that have been implemented and the user's permissions.)

Multiple Record Actions

For multiple-record actions, the user selects records in a View, and then uses the More Actions dropdown to invoke the desired action.

Add an Action

Follow these steps to add an action:

1. Click Designer > Data > Objects > {object name} > Actions
2. Click the Add Action button
3. In the Action Information Section, complete the following information:

   Name

   Unique name for the action

   Use alphanumeric characters and underscores

   Title

   Field display label

   Type

   Select the type of action:

   • Invoke Component
   • Invoke Page
   • Execute JavaScript (single-record action only)

4. If Invoke Page or Invoke Component was selected, select it from the list
5. Select the invocation point:
   • Single Record: The action works on a single record
   • Group Action: The action works on a group of records selected in a View
   • Both: The action can works on both single records and groups of records
6. Optionally, unclick the Enabled checkbox to disable the action
7. Optionally, click the Requires Record Selection during Group Operation checkbox (this option appears only when Group Action is selected as the invocation point)
8. If Execute JavaScript was selected, enter the JavaScript

   Tip: Use the Template Variable Tool to get available Template Variables

9. Select the user Roles which can execute the action
10. Click [Save] button.

Considerations

• If Template Variables are used in the Component and JavaScript code:

• The Template Variable will not be replaced if the Action is invoked from a Group Action.
• The Template Variable will be replaced if the Action is invoked from a Single Record (i.e., the 360 degree view)

• Warning Messages:

• If the Action type is Invoke Component, this warning message is displayed when the invocation point is selected as Group Action or Both:

WARNING! Template variables used in component other than User category will not be replaced by its corresponding values if Invocation Point is Group Action/Both

• If the Action type is Execute JavaScript this warning message is displayed when the invocation point is selected as Group Action or Both:

WARNING! Template variables used in JavaScript other than User category will not be replaced by its corresponding values if Invocation Point is Group Action/Both

Requires Record Selection during Group Operation

The Requires Record Selection during Group Operation option defines the type of Group Action to create.

• If checked, the Group Action requires that a record is selected in order to execute the action
• If not checked, the Group Action can execute when no records are selected

Template Variables

About the Template Variable Tool

Use the Template Variable tool (shown below) to insert variables for:

• Actions in Components

• Actions Using Execute JavaScript

Template Variable Selector

Note: In some contexts, variable names uses braces - { }. In other cases, they don't. The Template Variable Tool lets you quickly determine the format used in your current context. Learn more: Template Variables

About Template Variables

AJAX and REST can be used to communicate with the platform, by writing JavaScript in an Action. The following implicit variables are available in the JavaScript:

object_id

A variable containing the identifier of the object

selectedRecords

An array containing one element - the identifier of the selected record

Examples

Identifier of the object that the user selected:

alert("You have selected object : " + object_id);

Dialog that shows the identifier of the first selected record:

alert("You have selected Record : " + selectedRecords[0];

Lookup a Template Variable

1. Choose a Category.

   Category

   Each category contains a number of fields. The list of categories depends on your context.

2. Choose a field from the Category.

   Fields

   Contains the available fields from the selected category.
   The Variable Field is populated with the syntax for your choice

3. Copy the string and paste it into your work

   Variable field

   {$account.name}

Note: When specifying a field, you use it's internal Field Name. Not the 'Field Label that appears in the GUI.

Template Variables for Component Actions

The following template variables are available for use in Actions in Components. Some template variables are not evaluated when the action is executed. In the following table:

• "Yes" indicates that the template variable is evaluated when the action is executed
• "--" indicates that the template variable is not evaluated when the action is executed

A warning message is displayed when a template variable is included that is of the not evaluated type.

Category	Template Variable	Single Record	Group Action	Both Single Record	Both Group Action
Object	{$fieldname}	Yes	--	Yes	--
$ObjectID	{$object_id}	Yes	Yes	Yes	Yes
$GROUP_ACTION	{$GROUP_ACTION.ids}	Yes	Yes	Yes	Yes
$CUSTOM_CONTROL	{$CUSTOM_CONTROL.[ComponentName]}	Yes	Yes	Yes	Yes
User
	{$user.today}	Yes	Yes	Yes	Yes
	{$user.full_name}	Yes	Yes	Yes	Yes
	{$user.first_name}	Yes	Yes	Yes	Yes
	{$user.last_name}	Yes	Yes	Yes	Yes
	{$user.email}	Yes	Yes	Yes	Yes
	{$user.phone}	Yes	Yes	Yes	Yes
	{$user.city}	Yes	Yes	Yes	Yes
	{$user.state}	Yes	Yes	Yes	Yes
	{$user.zip}	Yes	Yes	Yes	Yes
	{$user.country}	Yes	Yes	Yes	Yes
	{$user.title}	Yes	Yes	Yes	Yes
	{$user.division}	Yes	Yes	Yes	Yes
	{$user.fax}	Yes	Yes	Yes	Yes
	{$user.mobile}	Yes	Yes	Yes	Yes

Template Variables for Actions Using Execute JavaScript

The following JavaScript template variables are available for use in Actions using the Execute JavaScript option. Some template variables are not evaluated when the action is executed. In the following table:

• "Yes" indicates that the template variable is evaluated when the action is executed
• "--" indicates that the template variable is not evaluated when the action is executed.

A warning message is displayed when a template variable is included that is of the not evaluated type.

Category	Template Variable	Single Record	Group Action	Both Single Record	Both Group Action
Object	{$fieldname}	Yes	--	Yes	--
$AppSessionID	{$AppSessionID}	Yes	Yes	Yes	Yes
User
	{$user.today}	Yes	Yes	Yes	Yes
	{$user.full_name}	Yes	Yes	Yes	Yes
	{$user.first_name}	Yes	Yes	Yes	Yes
	{$user.last_name}	Yes	Yes	Yes	Yes
	{$user.email}	Yes	Yes	Yes	Yes
	{$user.phone}	Yes	Yes	Yes	Yes
	{$user.city}	Yes	Yes	Yes	Yes
	{$user.state}	Yes	Yes	Yes	Yes
	{$user.zip}	Yes	Yes	Yes	Yes
	{$user.country}	Yes	Yes	Yes	Yes
	{$user.title}	Yes	Yes	Yes	Yes
	{$user.division}	Yes	Yes	Yes	Yes
	{$user.fax}	Yes	Yes	Yes	Yes
	{$user.mobile}	Yes	Yes	Yes	Yes

Edit an Action

Follow these steps to edit an action:

1. Click Designer > Data > Objects > {object name} > Actions
2. Click the title of the action
3. Click the [Edit] button
4. Edit the action.
5. Click [Save]

Delete an Action

Follow these steps to delete an action:

1. Click Designer > Data > Objects > {object name} > Actions
2. Click the title of the action
3. Click the [Delete] button