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Difference between revisions of "Manage and Reorder Enumerated Values"

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====Manage Values====
__FORCETOC__
In the last section of the page, ''Enumerated Values''
====Specify Display Text, Colors, Images, and Grouping Labels====
#:[[File:Picklist_EnumeratedValues.png]]
The ''Enumerated Values'' section of the field-definition page lets you specify display-text, colors, images, and grouping labels, as well as the values returned by user selections:
#Click '''[Manage Values]''' to specify display text, color, images, and grouping labels.
:[[File:Picklist_EnumeratedValues.png]]
#:[[File:Picklist_ManageValues.png]]


;Specify images:
{{Note|These options are available only when ''viewing'' an enumerated field, not when ''editing'' it.}}
To specify images, first upload them to the platform as [[Documents]]. This example shows records that were created after selecting such graphic images from a picklist:
#:[[File:Enumeratedstatuscheck.gif|none]]


;Use Labels for Grouping:
Click '''[Manage Values]''' to specify display text, color, images, and grouping labels.
[[File:Picklistgroupbylabel.gif|right|upright|thumb|''Fruit'' and ''Vegetable'' are group labels]]Use this option to group picklist values by label. The ''Use Label for Grouping'' option is useful when a picklist is long, and can be organized into groups.
:[[File:Picklist_ManageValues.png]]


:;Considerations:
:*;Fields:
::*The ''Use Label for grouping'' option is only available for Picklists
::[[Alphanumeric Characters]] are allowed in labels and values, including special characters (<tt><nowiki>+  /  '  -  _</nowiki></tt>) and spaces.
::*After the ''Use Label for grouping'' option is selected, the ''Sort List Alphabetically'' option is reset to ''NO''
::* '''Display Label''' - The label to display in the list.
::*If the ''Use Label for grouping'' option is selected, the enumerated values are not available for dependent field associations
::* '''Value''' - The actual value that is stored in a record (or returned to a program) when this item is chosen from the list.
::* '''Image''' - Specify an image to display (learn more below)
::* '''Show only Image in View mode''' - Whether to show the image alone, or together with the label.
::* '''Font color''' - Foreground color
::* '''Background color''' - Color of the area in which the text is displayed
::* '''Use Label for grouping''' - The specified label becomes a heading in the list, rather than a selectable value (learn more below)
 
:*;Specify images:
:: To specify images, first upload them to the platform as [[Documents]]. This example shows records that were created after selecting such images from a picklist:
::[[File:Enumeratedstatuscheck.gif|none]]
 
:*;[[File:Picklistgroupbylabel.gif|right|upright|thumb|''Fruit'' and ''Vegetable'' are group labels]]Specify grouping labels:
::Click ''Use Label for Grouping'' to use a label as a group indicator, rather than making it a selection the user can click.
::This option is useful when a picklist is long, and can be organized into groups.
 
::;Considerations:
:::*The ''Use Label for grouping'' option is available only for Picklists
:::*After the ''Use Label for grouping'' option is selected, the ''Sort List Alphabetically'' option is reset to ''No'' (otherwise, the label won't be helpful).
:::*If the ''Use Label for grouping'' option is selected, the enumerated values are not available for dependent field associations.


====Reorder Values====
====Reorder Values====
#Click '''[Reorder Values]''' to change the order in which the values appear:
In the ''Enumerated Values'' section of the field-definition page, click '''[Reorder Values]''' to change the order in which the values appear:
#:[[File:Picklist_ReorderValues.png]]
:[[File:Picklist_ReorderValues.png]]


{{Note|Reordering can be done only when the ''Sort List Alphabetically'' option is unchecked.}}
{{Note|Reordering can be done only when the ''Sort List Alphabetically'' option is unchecked.}}

Latest revision as of 18:31, 24 January 2012

Specify Display Text, Colors, Images, and Grouping Labels

The Enumerated Values section of the field-definition page lets you specify display-text, colors, images, and grouping labels, as well as the values returned by user selections:

Picklist EnumeratedValues.png

Notepad.png

Note: These options are available only when viewing an enumerated field, not when editing it.

Click [Manage Values] to specify display text, color, images, and grouping labels.

Picklist ManageValues.png
  • Fields
Alphanumeric Characters are allowed in labels and values, including special characters (+ / ' - _) and spaces.
  • Display Label - The label to display in the list.
  • Value - The actual value that is stored in a record (or returned to a program) when this item is chosen from the list.
  • Image - Specify an image to display (learn more below)
  • Show only Image in View mode - Whether to show the image alone, or together with the label.
  • Font color - Foreground color
  • Background color - Color of the area in which the text is displayed
  • Use Label for grouping - The specified label becomes a heading in the list, rather than a selectable value (learn more below)
  • Specify images
To specify images, first upload them to the platform as Documents. This example shows records that were created after selecting such images from a picklist:
Enumeratedstatuscheck.gif
  • Fruit and Vegetable are group labels
    Specify grouping labels
Click Use Label for Grouping to use a label as a group indicator, rather than making it a selection the user can click.
This option is useful when a picklist is long, and can be organized into groups.
Considerations
  • The Use Label for grouping option is available only for Picklists
  • After the Use Label for grouping option is selected, the Sort List Alphabetically option is reset to No (otherwise, the label won't be helpful).
  • If the Use Label for grouping option is selected, the enumerated values are not available for dependent field associations.

Reorder Values

In the Enumerated Values section of the field-definition page, click [Reorder Values] to change the order in which the values appear:

Picklist ReorderValues.png

Notepad.png

Note: Reordering can be done only when the Sort List Alphabetically option is unchecked.

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