Recycle Bin

Settings > Recycle Bin

The AgileApps Cloud platform lets you recover deleted data from the Recycle Bin.

About the Recycle Bin

When a record is deleted, the record and all the related information are moved into a temporary holding area called the Recycle Bin. Records in the Recycle Bin are held for 30 days before they are automatically and permanently deleted.

For example, if a user deletes an Account then that account will be moved into the Recycle Bin, along with all records related to that account. (That is, records that have a Lookup field that points to it.)

Users with Manage Recycle Bin permission enabled can: View or permanently delete records owned by the user's team(s) (including secondary team(s) View or permanently delete records in any child team of the user's team(s)

What Related Information Is Deleted?

The following related information is moved into the Recycle Bin when a user deletes a record from a System Object:

When Deleting a Record from this Object...	...this Related Information is Affected	Considerations
Objects	Documents, Events, Lookup fields, Subform, Related Information, Task/Appointments, Notes/Attachments	If an Object is Restored from the Recycle Bin: Lookup references, Subforms and Related Information is lost forever as it is being removed when the object is put into recycle bin
Validations	Validations	If a validation is deleted, it is no longer used for validation on "add", "update" or "delete" actions If the validation is restored, it will be active from that point in time
Views/Reports	Views, Reports	The ability to access Views/Reports is defined by Access Permissions Learn more: Create/Delete Views/Reports/Homepages
Web Tabs	Web tab	For Web Tabs used as Widgets: If the Web Tab is deleted the widget is deleted If the Web Tab is restored, the widget is restored

Object Inheritance

Inherited Objects have special behavior in Delete actions.

Delete Records from the Parent Object

When a record is deleted from the Parent Object:

• Child records in an Object Inheritance relationship are recycled based on the Recycle Deleted Records setting in the Child Object Properties.
• Parent records in an Object Inheritance relationship are recycled based on the Recycle Deleted Records setting in the Parent Object Properties.

Subform Object

An Object that is the target of a Lookup typically displays the Related Records in a Subform.

When the target object and the related Subform object have different Recycle Deleted Records settings in the Object Properties, the guidelines described below apply, whether or not the related records are actually displayed in a subform. (The relationship exists, even if it is not clearly visible in an Object Subform.)

Note: These deletion guidelines for Subforms apply to Custom Objects only. They do not apply to System Objects. (Those rules are explained above.)

In these examples, the related objects are named as follows:

• Base Object
• Subform Object

When a record is deleted from...	Subform record is...	...based on this Recycling Configuration
Subform Object	Moved to the Recycle Bin	Subform Object: Soft Delete Base Object: n/a
Subform Object	Deleted Forever	Subform Object: Hard Delete Base Object: n/a
Base Object	Deleted Forever	Subform Object: Soft Delete Base Object: Hard Delete
Base Object	Moved to the Recycle Bin	Subform Object: Soft Delete Base Object: Soft Delete
Base Object	Deleted Forever	Subform Object: Hard Delete Base Object: n/a

Impact on Data

Merging Records

When two records are merged, the secondary record is moved to Recycle Bin, but all related information will not be moved to recycle bin. Instead, related information from the secondary record is moved to the primary record.

If a user tries to restore the secondary record, it will be restored but without all its related information.

Importing Data

Lets say, we deleted an account named "ABC" and it went into recycle bin. Now, next day if someone imports the same account "ABC", then a new account "ABC" will be created.Now, if user restores the deleted account "ABC", in that case the account will be restored and will not merge with an existing account. Therefore, now there will be two accounts with same name "ABC".

Effect on Data Policy Actions

Data policies will be automatically re-ordered when an action is deleted. When an action is restored, it will be added to the end of the process queue. For example, if these named actions are in the data policy:

1. "ABC"
2. "XYZ"
3. "JKL"

Deleting action named "XYZ", will result in the following actions:

1. "ABC"
2. "JKL"

Restoring "XYZ" will adjust the order to the following:

1. "ABC"
2. "JKL"
3. "XYZ"

Impact on Administrators

Effect on Role Based management and Teams

When viewing the Recycle Bin, users will only be able to see records that they have deleted, unless they have Manage Recycle Bin permission.

Effect on Search

Records in the Recycle Bin will not be found during search.

Admin Access

If the administrator has Manage Recycle Bin permission, they can restore any record that they see from the Recycle Bin, regardless of who it was that deleted the record.

Audit Log

The audit log will keep logs for when records are deleted forever and restored.

Purge Deleted Records

Every Friday, the platform will automatically and permanently delete all the records that were put into the Recycle Bin 30-days before.

Working with the Recycle Bin

Users with Manage Recycle Bin permission enabled can also: View or permanently delete records owned by their team(s) (including secondary teams) View or permanently delete records in any child team of their team(s)

Visiting the Recycle Bin

To get to the Recycle Bin:

1. Click {Login Name} > My Settings > Recycle Bin to view your personal recycle bin
2. As an Administator, click > Administration > Data Management > Global Recycle Bin to view records deleted from all installed applications
3. Choose one of the options that follow to restore or delete records in the bin.

Note: An operation on 2500 records or more is processed Offline. The number of records deleted per empty recycle bin request is limited to 100000. Records older than 30 days are purged every Saturday.

Restore

This option restores the data and all related information that was deleted.

To restore records:

1. Click the checkbox next to the record(s) of interest
2. Click [More Actions]
3. Click Restore Selected to move the selected records out of the Recycle Bin and back into normal use

Delete Forever

This option permanently deletes a record and its related information.

These records cannot be recovered

To permanently delete record(s):

1. Click the checkbox next to the record(s) of interest
2. Click [More Actions]
3. Click Delete Forever to permanently delete the selected records
   A dialog appears, asking you to confirm your action.

Note: You can delete only a maximum of 300 records at once.

Empty the Recycle Bin

This option permanently deletes all records in the Recycle Bin, and all of their related information.

These records cannot be recovered

To empty the Recycle Bin:

1. Click the [Empty Recycle Bin] button
2. Confirm your action to permanently delete the contents of the Recycle Bin.