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Difference between revisions of "Mass Delete Data"

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[[File:deleteauditlog.gif|right|thumb]]'''Settings > Data Management > Mass Delete Data'''
'''[[File:GearIcon.png]] > Administration > Data Management > Mass Delete Data'''


The Mass Delete Data feature provides the ability to quickly delete multiple records based on specific criteria, as defined in a [[View]].  
The Mass Delete Data feature provides the ability to quickly delete multiple records based on specific criteria, as defined in a [[View]].  
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To do a Mass Delete:
To do a Mass Delete:
#Create a View that selects the desired records
#Create a View that selects the desired records
#Click '''Settings > Data Management > Mass Delete Data'''.
#Click '''[[File:GearIcon.png]] > Administration > Data Management > Mass Delete Data'''.
#In the Mass Update Data page, enter the following information in the required fields:  
#In the Mass Delete Data page, enter the following information in the required fields:  
#*Select an Object from the list
#*Select an Object from the list
#*Select the View that contains the records to delete
#*Select the View that contains the records to delete
#Optionally, click the [Preview] button to view the list of records to be deleted.
#Click the '''[Execute]''' button to delete all the records in the selected view<br>A confirmation dialog appears
#Click the [Execute] button to delete all the records in the selected view
#Click '''[OK]''' to confirm the action.  
#Click the [OK] button to confirm the action.  


When the Mass Delete is complete, a success message is displayed, indicating the number of records deleted.
The records are moved to the [[Recycle Bin]], where they are held for 30 days. A success message is displayed, indicating the number of records deleted.


===Undo a Mass Delete===
===Undo a Mass Delete===
To undo a Mass Delete, see [[Recycle Bin]].
To undo a Mass Delete, see [[Recycle Bin]].


See [[Offline Processing for Batches of 2500 Records or More]] for details on handling large batch operations.
See [[Offline Processing for Batches of 2500 Records or More]] for details on how large batch operations are handled.


===Delete an Audit Log===
===Delete an Audit Log===
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*Filter criteria of the View used to select the records to delete; Contains these fields:  Filter by Record Ownership, Date Filter, Column (Field) Filter and Subquery filter
*Filter criteria of the View used to select the records to delete; Contains these fields:  Filter by Record Ownership, Date Filter, Column (Field) Filter and Subquery filter
*Object Name
*Object Name
*Number of records deleted<noinclude>
*Number of records deleted
 
[[Category:Data Management| 4.3]]
</noinclude>

Latest revision as of 20:28, 14 August 2013

GearIcon.png > Administration > Data Management > Mass Delete Data

The Mass Delete Data feature provides the ability to quickly delete multiple records based on specific criteria, as defined in a View.

Learn more: Mass Operations

Perform a Mass Delete

To do a Mass Delete:

  1. Create a View that selects the desired records
  2. Click GearIcon.png > Administration > Data Management > Mass Delete Data.
  3. In the Mass Delete Data page, enter the following information in the required fields:
    • Select an Object from the list
    • Select the View that contains the records to delete
  4. Click the [Execute] button to delete all the records in the selected view
    A confirmation dialog appears
  5. Click [OK] to confirm the action.

The records are moved to the Recycle Bin, where they are held for 30 days. A success message is displayed, indicating the number of records deleted.

Undo a Mass Delete

To undo a Mass Delete, see Recycle Bin.

See Offline Processing for Batches of 2500 Records or More for details on how large batch operations are handled.

Delete an Audit Log

After a mass delete action is executed on Audit Log records, a single entry is recorded in the Audit Log, which includes these elements:

  • Filter criteria of the View used to select the records to delete; Contains these fields: Filter by Record Ownership, Date Filter, Column (Field) Filter and Subquery filter
  • Object Name
  • Number of records deleted